GENERAL SUMMARY:
Provides administrative support and acts as liaison to several internal groups while supporting overall team initiatives related to a variety of projects to include, but not limited to, technology, data entry, research, and general administration, for Dallas Area Rapid Transit's (DART) Maintenance Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Performs administrative duties in support of various division programs by assisting with documents; special research/data compilation projects; coordinating processes, projects, and events; maintaining message system and assisting in the general business operations of the various divisions within the Maintenance Department.
2. Generates a series of current daily, weekly, monthly and quarterly reports for internal and external use.
3. Works with management to ensure that any and all contract checklist requirements are current and included in the contract file to ensure compliance.
4. Reviews and verifies data for vendor registrations, contracts, solicitations, supplemental agreements, task orders, and contract modifications for extraction of key data for data entry.
5. Assists staff with the preparation of presentations, spreadsheets, databases, reports, etc.
6. Prepares off-site storage boxes and keeps track of the retention schedules. Maintains a file-tracking database, submitting box retrieval requests, and auditing boxes as necessary.
7. Performs other duties as assigned.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Note: An equivalent combination of related education and experience may be substituted for the below stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

1. Associate Degree from an accredited college or university in Business Administration, Finance, Information Systems or a related field.
2. Two (2) years progressively responsible experience involving management of projects, data analysis, office administration and other related monitoring and analysis activities.
3. Analytical and creative skills to find solutions to problems of moderate complexity.
4. Strong interpersonal skills to effectively and sensitively communicate with all levels both inside and outside of DART.
5. Excellent verbal and written communication skills.
6. Ability to multi-task.
7. Ability to use resources effectively and efficiently; arranges information and files in a useful manner.
8. Ability to concentrate his/her efforts on the more important priorities.
9. Ability to demonstrate a fiduciary obligation to section, division, department, and DART in handling materials and information of a confidential nature
10. Proficient using personal computer (PC) and software applications.

WORKING CONDITIONS:
Works in an environment where there is minimum exposure to dust, noise, or temperature. May be moderately exposed to unpleasant working conditions to include dust, noise, temperature, weather, petroleum products, and chemicals while visiting DART's operating facilities, assuming incumbent is observing all policies and procedures, safety precautions and regulations, and using all protective clothing and devices provided.

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

DART is proud to be an Equal Employment Opportunity Employer, supporting diversity in the workplace. M/F/D/V